Greeter
First impressions last forever. You are the club's first appearance to every member and, most importantly, to every guest.
What This Role Does
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Welcomes guests before they enter the room and captures their details.
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Introduces every guest to the club from the stage.
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Connects interested guests with the Executive team.
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Builds your confidence and relational skills. You will meet every single person who walks in.
Before the meeting
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Read the Toastmaster's email to learn the theme of the evening
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Write one short question related to the theme
Keep it short. It's an icebreaker, not an interview
It should be easy to answer in one sentence or word
It's the answer you'll share on stage, so make it something fun to hear
At the door
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6:00 – 6:15 PM — arrive and meet the SAA
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Collect the Greeter sheet and write your question at the top
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Collect the laminated VETC QR Code that guests will scan.
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Position yourself just outside the door (or just inside if exams are running in the hallway)
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Be at the door by 6:30 PM
As each guest arrives
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Catch them before they enter the room, welcome them, ask to scan the QR Code and fill the forms, and also ask your question. On the sheet write:
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Hand them a laminated VETC info handout.
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Once the meeting is called to order, stay at the back to catch latecomers with minimum disruption. Have them write their own name and answer, or step into the hallway with them
Your Intro - 2 min
The SAA will direct you to the hot seat. Shake hands with the Toastmaster on stage.
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​Briefly introduce your role (keep this to a few seconds). The point of your time is the guests, not you.
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Call each guest by name and ask them to stand up, share their answer, then sit down
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Ask if you missed anyone; invite them to stand and introduce themselves
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Mention that guests can attend 3 times for free, and should fill out an application if they want to keep coming
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Ask the Executive team to raise their hands. Tell guests these are the people to speak to about membership
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Invite everyone to welcome the guests with a round of applause
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Shake hands with the Toastmaster and return to your seat
At the break and after
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At the break, check in with a few guests and introduce them to members and Executives
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After the meeting, check in with anyone still around and make more introductions
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Support the team in returning the room to its original setup
Materials
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Greeter worksheet
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Laminated VETC info handouts — from the SAA
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VETC Guest QR code — from the SAA
Questions?
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Contact the Executive team, the VP Membership, or the Club President.